The percentage-rent statement, generated instead of assembled
Set the share once on the owner agreement. Each month Floorplate360 totals the revenue collected at that location, breaks it down by line, applies the percentage, and puts the statement in a read-only portal the building owner can open themselves — with a PDF and an email they did not have to ask for.
Why this is usually a spreadsheet
And why the spreadsheet is the problem rather than the symptom.
Someone exports revenue, categorises it, applies a percentage, formats it, and emails it. Every month, for the length of the lease, while nothing else about it changes.
A figure in an email is a number to be trusted or queried. Neither is comfortable, and the query always arrives at month end when you are busiest.
The sheet is recomputed by hand from a different starting point than your own reporting, so eventually they disagree and the conversation becomes about the discrepancy.
What the statement contains
Generated on the third of the month, in the location's own timezone.
| Line | What it shows |
|---|---|
| Revenue by line | Memberships and offices, meeting rooms, day passes, virtual office and mail, parking — each as its own figure for the month. |
| Gross for the month | The total those lines add to, from revenue actually collected rather than invoiced. |
| The share | The percentage from the owner agreement, stated on the statement rather than assumed. |
| Amount due | Gross multiplied by the share, which is the number the whole document exists to produce. |
| Occupancy | Units assigned against units sellable at the start and end of the month. |
| Movement | Memberships started and ended during the month, and meeting-room hours booked. |
| Collections | Past-due total, if you have chosen to show it. |
You decide what the owner sees
Five switches on the agreement. Read-only is not a setting — it is what the role is.
- Gross revenue, by line
- Net revenue
- Member names, or just unit numbers
- The pipeline of deals not yet signed
- Collections and past-due totals
- Changing inventory, pricing or a member record
- Seeing any of your other locations
- Seeing another owner's building
- Member contact details, mail, or anything from the community
The owner and their accountant each get their own login. The agreement carries a start date and an end date, so access follows the lease rather than outlasting it.
The calculation today is a straight share of collected revenue by line. Allowable deductions, greater-of floors, rent-free ramp months, annual escalators, CAM pass-throughs and target rent per square foot are on the roadmap and are not built. Nor can you yet open a statement line and drill through to the individual invoices behind it, or post the owner's share to QuickBooks or Xero as a journal entry.
If your lease turns on any of those, that part stays manual for now. We would rather say so on this page than let you discover it in month two.
Percentage rent questions
What is percentage rent?
Rent calculated as a share of the revenue a space produces, instead of or alongside a fixed amount per square foot. It is common in flex office because a building owner taking some of the upside will usually accept some of the risk, which is what makes a new coworking space financeable at all.
How does Floorplate360 calculate it?
Each month it totals the revenue actually collected at that location, broken down by line — memberships, rooms, day passes, mail, parking — and applies the share percentage from the owner agreement. The result is the amount due, shown with every line that produced it. Figures come from the same daily rollups as your own reporting, so the two cannot disagree.
What does the building owner actually see?
Whatever you turn on, and nothing else. Five switches control gross revenue, net revenue, member names, the pipeline of upcoming deals, and collections. An owner with all of them off still sees occupancy; an owner with all of them on still cannot change anything, because the role is read-only and the restriction is enforced in the database.
Does the owner see our other locations?
No. An owner agreement attaches to a single location, not to your company. A landlord with a revenue share on your second building sees that building's occupancy and statements and has no visibility of the first, which is usually the condition on which they agreed to the arrangement.
How is the statement delivered?
It appears in the owner portal and is emailed on or after the third of each month, in the location's own timezone, and exports as a PDF. Nobody has to remember to send it, and the owner does not have to ask — which removes the monthly phone call that this whole feature exists to prevent.
Can it handle deductions, floors, ramp-ups and escalators?
Not yet. Today the calculation is a straight share of collected revenue by line. Allowable deductions, greater-of floors, rent-free ramp months, annual escalators and target rent per square foot are on the roadmap and are not built — if your lease turns on any of them you will still be doing that part by hand, and we would rather you knew now.
What stops the statement and our own numbers disagreeing?
They are the same numbers. Revenue by line is rolled up daily per location, and both the operator reports and the owner statement read that rollup rather than each recomputing from invoices. A discrepancy between what you report internally and what the landlord sees is the failure mode this was built to remove.
Bring your lease
Thirty minutes. Tell us the split and we will generate a statement against your own revenue lines during the call, and show you exactly what your landlord would see.