Every feature a flex-office operator actually uses
Organized by who touches it: members, landlords, and your own team.
Member portal
Branded to the location. Works on a phone. Members serve themselves so your team does not.
Hot desks, dedicated desks, private offices, conference rooms, and day passes. Credits, hourly rates, and overage rules per plan.
Card or ACH on file, invoice history, plan changes, add-ons like parking or a second desk, and cancellations with notice periods you set.
See scanned envelopes, request open-and-scan, forward, hold, or shred. Notifications by email or text.
Pre-register guests, print a badge at the front desk, and grant time-boxed door access.
Opt-in member profiles, company listings, and announcements for events and closures.
Unlock from the app through your access-control provider. Access follows the plan, not a spreadsheet.
Landlord portal
The feature no incumbent leads with. Built for percentage-rent and revenue-share leases.
Define gross revenue, allowed deductions, and the split once. Each month the statement builds itself with line-item backup a landlord's accountant can audit.
- Greater-of floors (for example $8,000 or 75% of NOR)
- Ramp-up periods and rent-free months
- Annual escalators and CAM pass-throughs
- Target-rent tracking against a $/SF benchmark
Illustrative figures. Occupancy 89% · 9 of 9 offices leased · 3,750 RSF · effective rent $79/SF annualized
Which offices and desks are leased, at what rate, with renewal dates. Owners see the building, never member personal data.
Owners and their accountants get their own logins. Nothing they see can be edited from their side.
Twelve-month trailing revenue and occupancy exports that make the building easier to underwrite for a future buyer.
Operator admin
One screen for inventory, plans, people, and money.
Floor plan with every office, desk, room, and parking space as a sellable unit with its own rate card.
Private office, dedicated desk, hot desk, virtual office, and day pass out of the box. Add-ons for parking, mail, storage, signage.
Price locks with an end date, promo codes, and grandfathering rules when you raise rates.
Capture demand for full inventory and notify the next person the moment a unit opens.
Check-ins, guest badges, mail intake by photo, and a daily "who is in" list.
Operator, then location, then member. Shared plans and reporting; separate branding, inventory, and landlords.
White-label per location
Logo, colors, typography, custom domain (members.yourspace.com), branded emails, and a branded room display. A second location can look completely different from the first.
Virtual office mail
A $99/month membership that costs you ten minutes a day, if the software is right.
USPS Form 1583 and two IDs collected and stored at signup. CMRA-ready records.
Front desk photographs the envelope; the member is notified in seconds.
Open and scan, forward, hold for pickup, or shred — each with a price you set.
Suite numbers per member for a real 800 Seagate Dr mailing address.
Room displays
Any TV, a $20 streaming stick, and a URL. The display shows the current meeting, company, time remaining, the next booking, and a QR code to book on the spot. Updates the moment a booking changes.
Room display detailsBilling
Monthly on the 1st or on the member's anniversary. Proration for mid-month starts.
Stripe under the hood. Failed payments retry, then pause access automatically after a grace period you set.
Security deposits, 30-day notice, and month-to-month terms with price locks tracked per member.
Door access
New member, new credential. Plan ends, credential ends. Kisi, Brivo, and Salto supported.
Hot desks get business hours; private offices get 24/7. Guests get the meeting window.
Every unlock tied to a member record, exportable for the landlord or insurance.
See it on your floor plan
Bring your inventory and rate card. We set up a demo tenant in the call.